target: "#hbspt-form-1682991046000-0296566271", Guidance for destroying CUI documents and materials is provided in the DODI 5200.48, the CUI Registry, and ISOO Notice 2019-03. Here is our complete breakdown of the CMMC assessment process (CAP). Address the incident reporting procedures as described in the DODI 5200.48. Limited Dissemination Control (LDC) Markings place limits on sharing CUI. Answer: The CUI policy does not mention Need-to-Know, but it does have a very similar concept Lawful Government Purpose. The reason for this is that the CUI Registry cites to applicable laws, regulations, and government wide policies. Engineering and other technical drawings will need to be marked "CUI" in the drawing information block. File names for any attachments containing CUI may also include an indicator that alerts the recipient of the presence of CUI. portalId: 20973928, Answer: Currently, there is not a list of agencies that have adopted the CUI Program. The banner line and footer and CUI designation indicator are also required. Portion markings are optional on unclassified documents, but if used, all portions will be marked. finding papers with CUI markings left unattended, knowing information in a document or system is CUI but is not marked properly, or. A CUI Specified category may include subcategories that are Basic and vice versa. Answer: Portion marking in the CUI Program is optional, though it may be directed in agency policy or contracts/agreements. CUI designated information may be disseminated to a foreign recipient in order to conduct official business for the DOD, provided the dissemination has been approved by a disclosure authority in accordance with DODI 5200.48, Paragraph 3.4.c and the CUI is appropriately marked as releasable to the intended foreign recipient. The CUI Control Marking (mandatory) consists of either the word CONTROLLED or the acronym CUI at the top of the page. Display Only (DISPLAY ONLY) authorizes disclosure to a foreign recipient, but without providing them a physical copy for retention to the foreign country(ies) or international organization(s) indicated, through established foreign disclosure procedures and channels. Mark all documents containing CUI, even those in draft form. emailing unencrypted CUI outside of your network. When marking a document with more than one page, the banner marking will be the same for the entire document. Federal Employees Only (FED ONLY) authorizes only employees of the U.S. Government executive branch agencies or armed forces personnel of the U.S. or Active Guard and reserve. As a best practice, keep the CUI and uncontrolled information in separate portions to the greatest extent possible to allow for maximum information sharing. Authorized for Release to Certain Foreign Nationals Only (REL TO USA, [LIST]) indicates the information is releasable only to the foreign country(ies) or international organization(s) indicated. Question: Do emails containing CUI need to be encrypted? The CUI Banner Marking (mandatory) appears at the top of the document alerting the recipient that the document contains CUI. This would help with making maps more useful. Question: Is there a lists of agencies that have adopted CUI? This includes having approved CUI markings on printed pages and/or a CUI cover sheet to clearly identify the information as CUI when stored or when being used. You should notify the security manager by email or through some other means (sign-out sheet) of the removal of CUI from the work environment. Keep banner marking separate from any administrative markings. CUI may only be digitally stored in an authorized IT system/application provided it is: CUI must be protected at all times. The document must also have a clear message of either When enclosure is removed, this document is Uncontrolled Unclassified Information or. Every agency of the executive branch is required to implement the CUI Program (https://www.usa.gov/branches-of-government). True. Answer: Hard copy CUI must be stored in an area or container that would prevent unauthorized access. "CUI" does not go into the banner line. Do not remove either label after applying them. Answer: Not necessarily for spreadsheets, markings can be applied to the headers of the document. When including more than one category or subcategory in a Banner Marking, separate them with a single forward-slash (/). The results could subject employees, contractors, partners, and other recipients of CUI to an increased likelihood of sanctions for mishandling information that laws, Federal regulations, and Government-wide policies require them to handle as CUI. What determines whether a category is basic or specified is the underlying authority. Do not put CUI markings on the outside/exterior layer of the envelope/package. When marked, LCDs are the last component in the banner. Lawful Government purpose is any activity, mission, function, operation, or endeavor that the U.S. Government authorizes or recognizes as within the scope of its legal authorities or the legal authorities of non-executive branch entities (such as state and local law enforcement). Include an example. Any CUI shared with industry should be marked accordingly. Until directed by your agencys guidance, executive branch employees and contractors supporting Government agencies must not use CUI markings and other CUI requirements. The CUI Registry provides guidance on how to mark CUI based on the underlying authorities. The agency must establish a self-inspection program. The CUI banner marking may include up to 3 elements: The CUI Control Marking (mandatory for all CUI) may consist of either the word "CONTROLLED" or the acronym "CUI." This inaugural video, titled "Me at the zoo" and uploaded on April 23, 2005, has been viewed over 260 million times, as of March 16, 2023. . including [Contains CUI] in the file name. Designators of CUI must mark all CUI with a CUI banner marking, which may include up to three elements: (1) The CUI control marking (mandatory). If the email is forwarded, the banner marking must be carried forward. Generally, the sharing of CUI should be limited to only the degree necessary to support current operations. julyaselin. Where should CUI markings be placed located on unclassified documents? Administrative markings must not be incorporated into CUI banners or duplicate any marking in the CUI Registry. DOD civilians only DOD contractors only DOD military only DOD military, civilians, and contractors Question 3 of 15: It is mandatory to include a banner at the top of the page to alert the user that CUI is present. Question: Coversheet = the first tab you see when you open a spreadsheet? What is the purpose of the ISOO CUI Registry? In accordance with DODI 5200.48, CUI training standards must, at minimum: CUI includes, but is not limited to, Controlled Technical Information (CTI), Personally Identifiable Information (PII), Protected Health Information (PHI), financial information, personal or payroll information, and operational information. To alert viewers that the presentation contains CUI: When a spreadsheet contains CUI, it should provide warnings to potential viewers. Its important to point out that in this instance, additional markings wont exist in the header or footer of the document. Overall Marking Colors. These markings are not yet in use at all agencies, as such all employees should continue to follow existing agency policy until directed to use the new markings. If possible, specific contact information should be included (name, phone number, email address, etc). Some options include: All new policies and forms containing CUI must be marked IAW DODI 5200.48. A designation indicator is a required marking that must be included on the first page (or cover page) of a document to inform the holder of the information of what agency created that information. In this blog, well explore how training materials can help meet some of the objectives for Maturity Level 1. Agencies may place additional limits on disseminating CUI only through the use of the limited dissemination controls approved by the CUI Executive Agent and published in the CUI Registry. A best practice is to place them after the "SUBJECT LINE" for memorandums to alert the reader of particular limitations to access or sharing the document or material. Asked 7/27/2021 11:36:58 PM. Components must ensure their personnel receive initial and annual refresher CUI education and training, and maintain documentation of this training for audit purposes. NOTE: other Federal agencies may require more stringent banner markings than the DoD. True Who is responsible for applying cui markings and dissemination instructions? Banners must appear in bold, capitalized and centered (when possible). Answer: Maybe. Agencies are not required to review and re-mark legacy information until and unless the information is re-used, restated, or paraphrased. Question: If a Contractor develops CUI under a contract (i.e. Y CUI Banner Markings may include up to three elements. When enclosure is removed, this document (CUI Category); upon removal, this document does not contain CUI. Dissemination List Controlled (DL ONLY) authorized only to those individuals, organizations, or entities included on an accompanying dissemination list. Some agencies are planning to post their policies to a public facing website. It is mandatory to include a banner marking at the top of the page to alert the user that CUI is present . The site identifies all approved categories and subcategories. Answer: The CUI Program is mandatory for Executive branch agencies and to any non-federal entities and their subcontractors who contract with and act on behalf of the Federal Government. CUI should not be shared on a webex that is accessible to the public or that does not meet the above requirements. This is helpful when limited on space at the top of a document or form. When marking emails, it is mandatory to include the appropriate banner marking to indicate that the email contains CUI. It is mandatory to include a banner marking at the top of the page to alert the user that CUI is present. Identify individual responsibilities for protecting CUI. Our company, or the NRC, or both of us? Question: When contractors generate and mark CUI, what designator should be used? As organizations prepare for CMMC, taking inventory of the CUI they possess or create is the first step towards scoping your environment that handles this sensitive information. Do not send CUI to the printer unless you are able to be at the printer when it prints. E.g. region: "", When not commingled with classified information, agency policies may require portion marking to facilitate information sharing and proper handling of the information. Answer: Contractors are bound by the terms of their contracts or agreements with the government. We provide a mandatory training course for all DOD personnel with access to CUI. Follow your agencys guidance on the application of limited dissemination controls and corresponding markings. Select and Use Collaboration Services More Securely Employees should consult with their designated program office prior to sharing CUI via webex. E.g. Question: CUI can be shared in collaborative environments and forums that meet the required cyber-security requirements. region: "", Printed CUI documents must be kept under direct control of an authorized holder and protected by a cover sheet during transport from the printer or copier. The terms of those contracts remain in effect until modified by the USG. Alphabetize category marking if there are more than one for either CUI Specified or CUI Basic. Question: If portion marking is not required how is the recipient supposed to know what data needs to be marked as a carry forward derivative marking? cui documents must be reviewed according to which procedures before destruction. This course also fulfills CUI training requirements for industry when it is required by Government Contracting Activities for contracts with CUI requirements. Controlled Unclassified Information (CUI) is information the Government creates or possesses, or that an entity creates or possesses for or on behalf of the Government, that requires safeguarding or dissemination controls consistent with applicable laws, regulations, and Government-wide policies but is not classified under Executive Order 13526 "Classified National Security Information" or the Atomic Energy Act, as amended. When marking a document with more than one page, the banner marking will be the same for the entire document. CUI information may be disseminated within the DOD Components and between DOD Component officials and DOD contractors, consultants, and grantees to conduct official business for the DOD, provided dissemination is consistent with controls imposed by a distribution statement or limited dissemination controls (LDC). No Dissemination to Contractors (NOCON) is for use when dissemination is not permitted to federal contractors but permits dissemination to state, local, or tribal employees. Question: Is there a tool for email marking? hbspt.enqueueForm({ Question: On DoD contracts, weve seen CUI checked in the DD254 for over a year now but DoD hasnt adopted this. Answer: Yes, collaborative environments used to share or process CUI must meet the minimum standards for protecting CUI. Legacy waivers are issued by agencies. Question: When there is CUI//SP in a classified doc, is a CUI header required alongside the class marking? TRUE. True - Correct Answer B. They may be used only to indicate the non-final status of documents under development to avoid confusion and maintain the integrity of an agencys decision-making process. There is the option to add a line at the bottom of the document to state when certain pages or attachments are removed. At what . Section 2002.4 of Title 32 CFR defines three control levels CUI Basic - Authorities marked this information as sensitive but havent provided any specific controls. The CUI EA is available to assist with the evaluation of automated marking tools. Question: If you use the coversheet, do you also have to mark all of the pages? Answer: Questions regarding the marking/protection of CUI in association with a contract should be directed to the contracting activity. If you have any further questions regarding how to mark or interpret a CUI, please contact your agencys CUI program, download the Marking Handbook or visit the Registry website. Records Management Safeguarding Marking Transmissions Question 2 of 15: Who is responsible for protecting CUI? Question: ITAR Technical Data has its own protections from DDTC. Please let me know if you have any additional questions. Questions regarding the status and marking requirements should be directed to contracting activities. Answer: Generally, when an agency issues a limited waiver for marking CUI that remains under their control, CUI does not need to be marked. All e-mails must be encrypted and contain a CUI banner at the top and bottom of the e-mail. or can it be left on a desktop overnight in a locked office? Use CUI DI Block to show the required information about the document. The document is no longer CUI. Below are answers to the questions that were asked during April 23rd CUI marking class (Webex). These limited dissemination controls are separate from any controls that a CUI Specified law, Federal regulation, or Government-wide policy requires or permits. Choosing to go the cover sheet route is static. NSA has posted some potentially helpful information that we point to in this blog post: https://isoo.blogs.archives.gov/2020/04/30/nsa-article-working-from-home-select-and-use-collaboration-services-more-securely/. It depends on the specific requirement s and regulations of the website or platform being used. The CUI Registry is the online repository for all information on handling CUI. The NIST SP 800-171 is the minimum standard for protecting CUI on non-federal systems. Category markings are mandatory in the case of CUI Specified; and used for CUI Basic when required by agency policy (encouraged). Answer: The designationindicator requirements for CUI basic and specified are identical and must be included for both. DoD military, civilians, and contractors What marking (banner and footer) acronym (at a minimum) is required on a DoD document containing controlled unclassified information? See list of approved banner markings for CUI Categories: https://www.archives.gov/cui/registry/category-marking-list. Deliberative Process (DELIBERATIVE) prohibits dissemination of information beyond the department, agency, or U.S. Government decision-maker who is part of the policy deliberation unless the executive decision-makers at the agency decide to disclose the information outside the bounds of its protection. If a coversheet is used, interior pages do not need to be marked. There is no prohibition on sharing or providing access to industry contractors, as long as all of the cyber security requirements are met and the information is shared in accordance with any limited dissemination control markings, contract stipulations, and a lawful government purpose determination. Currently we mark SBU or FOUO because of the PII contained within. In this instance, the header and footer will be annotated with the highest classification of the classified document. It is best practice to include an Indicator Marking such as [Contains CUI] at the end of the subject line. Answer: Questions regarding the pace and plans to implement the CUI Program within the DOD can be directed to: osd.pentagon.ousd-intel-sec.mbx.dod-cui@mail.mil. It also classifies the control levels for each and includes guidance on handling. Please see the marking list that contains banner markings that can be applied for CUI Categories. However, as agencies are still in the process of implementing the CUI program, be sure to follow any existing requirements directing the marking or protection of unclassified information. Alphabetize LCDs when including more than one and separate them by a single forward-slash (/). The Banner/Footer markings must appear asbold capitalized text and be centered at the top and bottom of every page. hbspt.enqueueForm({ It is mandatory to include a banner marking at the top of the page to alert the user that CUI is present. CUI may only be shared with contractors when it is identified in their contract by the government. Verify you are sharing only with someone who has an authorized, lawful government purpose for the information. Placing a CUI marked document in a briefcase is acceptable for transport. Answer: The designationindicator can be the company name and also the agency associated with the contract. What is CUI Basic? Can you send more details, please. See NIST SP 800-88. LDCs help control secondary sharing, decontrol, and release without the need to get secondary approval or authorization from the controlling DoD office. The only limited dissemination controls authorized for use with CUI are those found on the CUI Registry. If CUI exists in classified documents, its markings will appear in that sections where it exists. Question: I am relatively new to CUI, we use the Law Enforcement practice of protecting the identity of Confidential Informants currently classified as Law Enforcement Sensitive LES information, to my knowledge this is NOT protected under existing statutory law, regulation, or Government-wide policy, and therefore, would possibly not meet the requirements for protection under CUI controls. To address these problems, this order establishes a program for managing this information, hereinafter described as Controlled Unclassified Information, that emphasizes the openness and uniformity of Government-wide practice.. False. The control level indicates the safeguarding and disseminating requirements. E.g. During the event came the release of the much anticipated CMMC Assessment Process (CAP). Question:: Our company uses WebEx so it is approved on our systems. You must report all known or suspected CUI incidents to your supervisor and/or security manager as soon as you become aware of a possible CUI incident. Astro banner component colors match what government users are familiar with in . Question: It has been difficult to determine basic or specified; for example, it seems some ITAR information is basic, other is specified, but its not very clear to determine. A government-side online repository for Federal-level guidance regarding CUI policy and practice - Correct Answer B. CUI Category or Subcategory Markings (mandatory for CUI Specified). Question: Are there specific requirements on how to destroy CUI physical documents? The subset of CUI for which the authorizing law, regulation, or Government-wide policy does not set out specific handling or dissemination controls. The basic rules of marking CUI apply. This section describes how CUI Markings should appear when commingled with CNSI markings. Sensitive unclassified information that was marked prior to the implementation of the CUI Program which meets the standards for CUI is considered legacy information. Agencies are permitted and encouraged to portion mark all CUI to facilitate information sharing and proper handling. And if it is probably CUI and not marked, am I as a contractor liable for protecting the information on my network as CUI. ( i) The CUI control marking may consist of either the word "CONTROLLED" or the acronym "CUI," at the designator's discretion. GSA has chosen to standardize our documents by using just the letters CUI, but other agencies may use Controlled as their banner marking for CUI Basic ("Controlled" is not to be used with CUI Specified markings or when . As a best practice, the subject line may also state the email contains CUI. Meets the requirements of DOD's IT Security Policy. When including multiple categories or subcategories in a Banner Marking, they must be a report or deliverable submitted under the contract) does the contractor decide the marking or does the contractor ask the contracting officer to provide the category and correct marking? Lets review the requirements for CMMC level 2 awareness training. Related questions 1 answer. There are plans to publish a meta-data tagging standard for CUI Categories. SF 902 is a standard size label used to identify and protect electronic media such as hard drives or CD-ROMs, (approximate size 2.125 x 1.25). Provides an official list of the Indexes and Categories used to identify the various types of CUI used in DOD. Any requirements to safeguard CUI on systems should be conveyed in applicable contracts or agreements with the government.
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