Position Title |
Executive Assistant to CEO |
Department/Function |
CEO Office |
Location City |
Gurgaon |
State |
Haryana |
Number of Positions |
1 |
Reporting to (Designation/Role) |
CEO |
Reported by (Designation/Role) |
None |
Ideal Age Bracket |
Up to 20-28 years |
Qualification |
Bachelors in Business Administration or Social work preferred |
Experience (in years) |
Proven Experience: Minimum of 3 years of experience as an Executive Assistant or similar role, preferably supporting C-suite executives or senior management. Promising freshers with excellent communication skills will also be given opportunity.
|
Skill |
- Exceptional Organizational Skills: Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
- Excellent Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
- Tech Proficiency: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications for document management and scheduling.
- Discretion and Professionalism: Demonstrated ability to handle confidential information with tact, integrity, and professionalism.
- Adaptability: Flexible and adaptable to changing priorities and willing to take on new tasks and responsibilities as needed.
|
Key Roles & Responsibilities |
- Calendar Management: Efficiently manage the Directors schedule, including scheduling appointments, meetings, and conferences, while prioritizing conflicting demands and ensuring timely reminders.
- Travel Coordination: Arrange travel itineraries, accommodations, and logistics for the Directors business trips, ensuring seamless arrangements and timely updates.
- Communication Management: Act as the primary point of contact for internal and external communications, including screening calls, managing emails, and drafting correspondences on behalf of the CEO.
- Meeting Support: Facilitate meetings by preparing agendas, collating relevant materials, recording minutes, and following up on action items, ensuring effective communication and coordination.
- Stakeholder Liaison: Build and maintain positive relationships with key stakeholders, both internal and external, to facilitate effective communication and collaboration on behalf of the Director.
- Confidentiality Maintenance: Handle sensitive information with discretion and maintain confidentiality at all times, ensuring the integrity and security of privileged data.
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