Executive Assistant to CEO

Position Title Executive Assistant to CEO
Department/Function CEO Office
Location City Gurgaon
State Haryana
Number of Positions 1
Reporting to (Designation/Role) CEO
Reported by (Designation/Role) None
Ideal Age Bracket Up to 20-28 years
Qualification Bachelors in Business Administration or Social work preferred
Experience (in years) Proven Experience: Minimum of 3 years of experience as an Executive Assistant or similar role, preferably supporting C-suite executives or senior management. Promising freshers with excellent communication skills will also be given opportunity.
Skill
  • Exceptional Organizational Skills: Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
  • Excellent Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
  • Tech Proficiency: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications for document management and scheduling.
  • Discretion and Professionalism: Demonstrated ability to handle confidential information with tact, integrity, and professionalism.
  • Adaptability: Flexible and adaptable to changing priorities and willing to take on new tasks and responsibilities as needed.
Key Roles & Responsibilities
  • Calendar Management: Efficiently manage the Directors schedule, including scheduling appointments, meetings, and conferences, while prioritizing conflicting demands and ensuring timely reminders.
  • Travel Coordination: Arrange travel itineraries, accommodations, and logistics for the Directors business trips, ensuring seamless arrangements and timely updates.
  • Communication Management: Act as the primary point of contact for internal and external communications, including screening calls, managing emails, and drafting correspondences on behalf of the CEO.
  • Meeting Support: Facilitate meetings by preparing agendas, collating relevant materials, recording minutes, and following up on action items, ensuring effective communication and coordination.
  • Stakeholder Liaison: Build and maintain positive relationships with key stakeholders, both internal and external, to facilitate effective communication and collaboration on behalf of the Director.
  • Confidentiality Maintenance: Handle sensitive information with discretion and maintain confidentiality at all times, ensuring the integrity and security of privileged data.

Position Title Executive Assistant to CEO
Department/Function CEO Office
Location City Gurgaon
State Haryana
Number of Positions 1
Reporting to (Designation/Role) CEO
Reported by (Designation/Role) None
Ideal Age Bracket Up to 20-28 years
Qualification Bachelors in Business Administration or Social work preferred
Experience (in years) Proven Experience: Minimum of 3 years of experience as an Executive Assistant or similar role, preferably supporting C-suite executives or senior management. Promising freshers with excellent communication skills will also be given opportunity.
Skill
  • Exceptional Organizational Skills: Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
  • Excellent Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
  • Tech Proficiency: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications for document management and scheduling.
  • Discretion and Professionalism: Demonstrated ability to handle confidential information with tact, integrity, and professionalism.
  • Adaptability: Flexible and adaptable to changing priorities and willing to take on new tasks and responsibilities as needed.
Key Roles & Responsibilities
  • Calendar Management: Efficiently manage the Directors schedule, including scheduling appointments, meetings, and conferences, while prioritizing conflicting demands and ensuring timely reminders.
  • Travel Coordination: Arrange travel itineraries, accommodations, and logistics for the Directors business trips, ensuring seamless arrangements and timely updates.
  • Communication Management: Act as the primary point of contact for internal and external communications, including screening calls, managing emails, and drafting correspondences on behalf of the CEO.
  • Meeting Support: Facilitate meetings by preparing agendas, collating relevant materials, recording minutes, and following up on action items, ensuring effective communication and coordination.
  • Stakeholder Liaison: Build and maintain positive relationships with key stakeholders, both internal and external, to facilitate effective communication and collaboration on behalf of the Director.
  • Confidentiality Maintenance: Handle sensitive information with discretion and maintain confidentiality at all times, ensuring the integrity and security of privileged data.